Executive Assistant (CEO Office)
Job description
Executive AssistantTeam: CEO Office
Location: Flexible / Remote
Reporting to: CEO
Role OverviewRwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.
The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.
This is a foundational role inside the CEO’s office.
While the title is traditional, the expectation is not.
We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego.
This role requires intelligence, discipline, and humility.
Core MandateThe Executive Assistant is accountable for:
Maintaining executive documentation rigor
Structuring meetings into clear outputs and actions
Tracking cross-functional commitments
Supporting board and planning cycles
Reducing cognitive load on the CEO
This role strengthens executive execution hygiene.
Key ResponsibilitiesExecutive Documentation & StructuringCapture high-quality, structured notes in executive and board meetings
Translate discussions into clear action items with owners and deadlines
Maintain organized, searchable documentation systems
Draft memos, summaries, and internal briefs
Planning & Cadence ManagementSupport quarterly and annual planning processes
Assist in preparing board decks and executive materials
Maintain visibility over key company-wide priorities
Ensure follow-through across functional leaders
Cross-Functional CoordinationTrack execution commitments across teams
Follow up on deadlines and deliverables
Escalate slippage early and objectively
Maintain structured dashboards of ongoing initiatives
Operational & Administrative SupportManage executive scheduling and prioritization
Coordinate internal and external communications
Maintain high professional standards in all outputs
Role ImpactStrong performance results in:
Clear executive decision trails
Fewer dropped commitments
Tighter cross-functional alignment
Faster execution cycles
Increased CEO focus on strategic priorities
What This Role Is NotThis is not a strategic leadership role
This is not independent product or revenue ownership
This is not a stepping stone to immediate executive authority
This role requires comfort operating in a support function — regardless of prior seniority.
Qualifications and ProfileWe are looking for individuals who demonstrate:
Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments)
Exceptional structured writing ability
Strong analytical reasoning and pattern recognition
Comfort synthesizing complex discussions into clarity
High attention to detail
Ability to operate without ego in a support capacity
Strong discretion and professionalism
Former founders are welcome — provided they are motivated by discipline and execution, not status.
Cultural FitWe value individuals who:
Think sharply but act humbly
Prefer execution over visibility
Take pride in structured output
Care about precision
Follow through consistently
How Candidates Are EvaluatedCandidates are evaluated based on:
Clarity and structure of written work
Analytical depth in summarizing complex discussions
Discipline in tracking commitments
Comfort supporting executive workflows
Absence of ego in operational contexts
SummaryThe Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through.
This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.